Facilities Rental Rates and Use Policies

Event Request Form (PDF or Word)

Facilities are available for rent to outside organizations (external clients) to hold conferences and similar meeting events at Denver Seminary’s discretion according to the current fee schedule. 

An external client is defined as any organization, group or individual whose work/mission does not pertain to Seminary business and whose revenue from the event (if any) does not go directly to Denver Seminary.  External clients should complete the External Event Request Form to request facilities use.

Rental costs include use of the room(s), the standard set-up of chairs and tables in that room and routine janitorial services.  Other services are described below, including technology services fees and room set up fees.

Rental Rates

Room

Hourly Rate
(Up to 6 Hours)

Maximum
Daily Rate

 Chapel – seat up to 300

$75

$450

 Large Lecture Halls - seat up to 90

$65

$390

 Small Lecture Halls - seat up to 70

$50

$300

 Classrooms – seat from 35-40

$30

$180

 Board Room

$50

$300

 Conference Rooms

$25

$150

Technology Services Fees

Room

Equipment Fee

Technician Fee

 Chapel

 Audio only:
 $50/hour; $300/day
 Video only:
 $40/hour; $200/day
 Audio & video:
 $70/hour; $400/day
 (day rate applies after 6 hours)

$50/hour
(requires technician  operation)

 Lecture Halls

 $25/hour; $60/day*
 (day rate applies after 3 hours)

$50/hour if not during the  help desk schedule noted below

 Classrooms

 $20/hour; $50/day*
 (day rate applies after 3 hours)

$50/hour if not during the help desk schedule noted below

 Board Room

 $20/hour; $50/day*
 (day rate applies after 3 hours)

$50/hour if not during the help desk schedule noted below

* Includes set-up by technician during help desk support hours if technician operation of equipment is not required.  Help desk schedule during fall and spring semesters only: Mon.-Thurs. 8am-7pm; Fri. 8am-5pm

 Set Up Fees

Room

Set Up Fees

 Chapel

Set-up & tear-down of up to 10 (5’) round tables with 8 chairs/ table - $125

Set-up & tear-down of more than 10 (5’) round tables with 8 chairs/table - $150

 Board Room

Tear-down and any reset with Board Room furniture - $100

 Lecture Halls, Classrooms
and Conference Rooms

No set-up change is permitted.

Policies

Scheduling

Events in classrooms can be scheduled only as far in advance as the end of the current academic year classroom use schedule.

Deposit and Payment

A $100 fee to hold the reservation and serve as the damage deposit is required per event within 10 business days of the date indicated on the Facility Use Agreement, emailed to confirm the reservation.  The deposit can be paid by cash, check or credit card.

The full balance on the Facility Use Agreement must be paid 5 business days prior to the event. 

Certificate of Insurance

A certificate of liability insurance must be provided by the client naming Denver Seminary as an additional insured for the event.

Janitorial

Any clean-up work after the event beyond the normal janitorial routine will be billed against the damage deposit at $50 per hour, with a minimum of a half hour.

Cancellations

Cancelations can be made up to 48 hours prior to the event without penalty.

Events cancelled within 48 hours of the event will result in forfeiture of the $100 deposit.

Additional Policies

No alcohol is permitted at events on Denver Seminary’s campus.

Denver Seminary has 10 white table cloths for the round tables that may be used for the price of $10 per tablecloth.

Reservation of the Chapel and Board Room kitchens comes with the rental price of each respective room.